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Fall 2018 Calf Reporting – Are you in Compliance?

Fall 2018 compliance reporting is now in effect. What does this mean? It means that each dam enrolled on your Fall 2018 THE inventory needs to either have a calf reported or a productivity code (the reason why she did not calve). If the reporting requirement has not been met, your account is considered to be in non-compliance and you will not be able to process any registrations/transfers until the data has been turned in. There are three ways to submit the compliance information: online, spreadsheet, or paper.

Online

Log-in to Herdbook Services

Go to Data Entry, select Online

There are four tabs on the left, select the bottom one, Manual Job

Under Job Type, leave it as selected in Animal Data Reporting

Enter in a Job Title, i.e., Last of 2018 calf data

On the right under default groups, select the last one, Dams Not in Compliance

Click the black dot to pre-load As Dams

Select Start New Job

This will start an online job that lists all of the dams missing a calf record or a productivity code. If the dam had a 2018 born calf you will go ahead and enter the information. If she did not calve, report a productivity code and the productivity year as 2018.

Note: A productivity code should only be used if there is no calf data to report for the given year. It cannot be used in addition to calf data, it’s either a calf is being reported or a productivity code, not both.

Spreadsheet

Log-in to Herdbook Services

Go to Data Entry, select Download

From the left under default groups, select the last one, Dams Not in Compliance

On the right under Animal Entry, select Standard File

Under Download File, select As Dams

Select Document type, i.e., MS Excel

Select Download

This will open a spreadsheet that lists all of the dams lacking data for 2018 calving. If the dam had a 2018 born calf you will go ahead and enter the information. If she did not calve, report a productivity code and the productivity year as 2018. After you have filled in the spreadsheet with the necessary information you can either go back to Herdbook Services and upload your file or email to This email address is being protected from spambots. You need JavaScript enabled to view it. and we can process it for you.

Paper Submission
Contact ASA and request a non-compliance packet to be mailed out to you. You will receive a form containing all of your dams that need data reported for 2018 along with any other years your herd is missing data.

Once the non-compliance information has been entered, your account will immediately be considered to be in compliance with THE reporting requirements and you will be able to submit registration/transfers requests at will.


If you have any questions or concerns about THE and compliance reporting please email This email address is being protected from spambots. You need JavaScript enabled to view it. or contact our office at 406.587.4531 and select option 4 to be connected to THE department.

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